Managing File Server Options






Managing File Server Options

Problem

You want to enable optional settings for a Windows file server, such as file screen auditing and email notifications.

Solution

Using a graphical user interface
  1. Open the File Server Management MMC snap-in. Navigate to File Server Management.

  2. Right-click on File Server Resource Manager and select Configure options.

  3. On the Email notifications tab, configure the following options:

    • SMTP Server name or IP address

    • Default administrator recipients

    • Default "From" email address

  4. To modify File Server Management reports, click on the Storage Reports tab. Select the report that you wish to modify and click Edit Parameters.

  5. To modify the location in which reports are stored, click on the Report Locations tab. You can manually specify or browse to specify the following three storage locations:

    • Incident reports folder

    • Scheduled reports folder

    • On-demand reports folder

  6. On the File Screen Audit tab, place a checkmark next to "Record file screening activity in auditing database."

  7. Click OK when you've made your changes.

Using a command-line interface

The following command will modify the default recipients of File Server Manager reports:

	> storrept admin  
options /from:[email protected]
	   /adminemails:"[email protected];[email protected]"

Discussion

The File Server Resource Manager Options screen allows you to set a number of configuration items for your file server using a series of configuration tabs. The E-Mail Notifications tab is critical if you wish to receive any email notifications of users who violate disk quota or file-screen settings, or if you wish to distribute storage reports via email. Individual reports can be configured on the Storage Reports tab, where you can modify parameters for a number of reports.

By using File Server Resource Manager, you can record file screening activity in an auditing database. The information saved in this database is used to generate the File Screen Audit Report. When the file server role is installed, the following reports have configurable parameters that can be managed from this tab:


File Screening Audit

You can modify the minimum number of days since the file screening event occurred (0 by default) for an item to be included in this report. You can also configure the report so that it reports activity for All Users (default) or only for selected users.


Files by File Group

You can report on all file groups or on just one or more individual file groups that you specify.


Files by Owner

You can report on all file owners or only specific users. You can also restrict the report to report only on particular filenames using the ? and * wildcards. For example, *.mp3 will report on all users who own MP3 files on your file server.


Large Files

You can specify the minimum file size that will be included in the report; the default is 5,000 MB. You can also restrict the report to report only on particular filenames using the ? and * wildcards.


Least Recently Accessed Files

You can specify the minimum number of days since the last time the file was accessed, as well as restrict filenames using ? and *. By default, this report will show information for files that have not been accessed within the last 90 days.


Most Recently Accessed Files

Here you'll specify the maximum number of days since the last time the file was accessed, as well as restrict filenames using ? and *. By default, this report will show information for all files that have been accessed at least once within the last seven days.


Quota Usage

You can restrict the report to show only users who have used up at least a certain percentage of their quota. This value defaults to 0, which means that it will report on the quota usage for all users. Setting this value to 50, for example, will display results for only those users who have used up at least 50 percent of their disk quota.

See Also

Recipe 9.15 for more on configuring file-server reporting



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