Palettes: Here, There, and Everywhere!

Palettes: Here, There, and Everywhere!

In Chapter 1, we introduce you to the Tools and Measurements palettes, which are the palettes you use most often in QuarkXPress. But the program comes with a slew of other palettes, including palettes for color management, page layout, style sheets, hyperlinks, and (with the introduction of synchronized text in QuarkXPress 6) a palette for synchronizing text.


In earlier versions of QuarkXPress, the following palettes were in the View menu; now they are in the Window menu.

The following sections give you the lowdown on these palettes and explain how they can help you with creating projects as you become more adept with the program. The palettes are listed in the Window menu.

Opening and closing palettes and panes

To open a palette or pane, choose its menu command (such as Window Show Colors). Some palettes or panes have keyboard shortcuts: If so, the shortcut is shown in the menu. To close a palette, click its Close box in the upper-left corner (Macintosh) or upper-right corner (Windows). You can also choose its menu command (such as WindowHide Colors).

The Page Layout palette


Earlier versions of QuarkXPress featured a Document Layout palette. This has been renamed the Page Layout palette, as shown in Figure. Use it to create, name, delete, move, and apply master pages, or to move layout pages. Master pages hold page elements (such as graphics and margins) that QuarkXPress can apply automatically to new pages, much as a style sheet works to apply standardized formatting to text. You also can add, delete, and move pages. To display the Page Layout palette, choose WindowShow Page Layout or press F10. We explain master pages in Chapter 16.

Click To expand
Figure: The Page Layout palette shows a thumbnail view of the layout’s pages.

The Style Sheets palette

The Style Sheets palette, shown in Figure, lists the names of the style tags (names of styles) attached to currently selected paragraphs and characters, and it also lets you apply style sheets to paragraphs and characters. To display the Style Sheets palette, choose WindowShow Style Sheets or press F11. We cover Style sheets in depth in Chapter 6.

Figure: The Style Sheets palette displays the names of style tags attached to any currently selected paragraphs and characters.

The Colors palette

The Colors palette lets you designate the color and shade (percentage of color) you want to apply to text, pictures, and backgrounds of text and picture boxes. You also can produce color blends, using one or two colors, to apply to box backgrounds. To display the Colors palette, as shown in Figure, choose WindowShow Colors or press F12.

Figure: The Colors palette

A spot color is a single color (or process color) applied at one or more places on a page. You can use more than one spot color per page.

Process color refers to any of the four primary colors used in publishing: cyan, magenta, yellow, and black (known as a group as CMYK).

In QuarkXPress, you can create both process and spot colors; both display in your Colors palette. Spot and process colors are distinguished by the Spot Color and Process Color buttons, which appear on the right side of the palette next to the color name. (A spot color will have a small printer’s registration mark — a crosshair. A process separation color will have a square with four triangles of color next to it.) This feature makes keeping your project’s color palette organized easy because you can view the colors in a list.

The Synchronized Text palette


Synchronized text is used in multiple places. If text is synchronized, changes in one place (a text box or a text path) are reflected everywhere that text is used. The Synchronized Text palette (shown in Figure) lets you identify text to be synchronized and place copies of the text elsewhere in your project. This handles boilerplate text (like the blurb that describes your company and legal disclaimers) and text that may change (such as names of products under development) while you’re developing the project. To display the Synchronized Text palette, choose WindowShow Synchronized Text.

Figure: The Synchronized Text palette

The Trap Information palette

A feature that makes QuarkXPress the program of choice among professional publishers is one that you never worry about: trapping. Trapping is the technique of extending a color so that it slightly overlaps an adjoining color, preventing gaps between two abutting colors that result from misalignment on a printing press. The Trap Information palette, you can set or change trapping specifications for selected items. To display the palette, choose Window Show Trap Information or press Option+F12 or Ctrl+F12.


Don’t use the Trap Information palette unless you know what you’re doing. This is an expert feature. As such, it is beyond the scope of this book. Using it inexpertly can produce uneven results when you print your document.

The Lists palette

You can create lists based on paragraph styles — styles that you can use to build tables of contents, tables of figures, and so on. In the Lists palette, you can set or change list settings. To see the palette, choose WindowShow Lists or press Option+F11 or Ctrl+F11. Chapter 17 covers list creation.

The Layers palette

The Layers palette, shown in Figure, lets you create layers (tiers) of objects in layouts. You can use this feature to isolate items that otherwise might cause unnecessary clutter. Or you can use it to hold different variations (for example, one layer for Spanish text and one for English text in a brochure that has the same images for both versions.) If items need to be in a document but should not print, such as crop marks or output instructions, you can place them on a hidden layer, completely separate from the document to be printed. To display the Layers palette, choose WindowShow Layers.

Figure: The Layers palette

The Profile Information palette

Another expert feature is the Profile Information palette, used to set or change color profiles for selected items. Color profiles make slight adjustments to an object’s colors to compensate for differences among color input and output devices. Most users don’t have to worry about this feature, and if they do, their service bureau will let them know when to worry about it. To display this palette, choose WindowShow Profile Information.


Don’t use the Profile Information palette unless you know what you’re doing. The Profile Information palette is an expert feature of QuarkXPress that we don’t go into detail about in this book. Using it without knowing precisely why you use it can produce uneven results when you print your document.

The Hyperlinks palette

You can think of hyperlinks as the things people click on in Web layouts. The Hyperlinks palette (as shown in Figure) contains a list of hyperlinks to Web pages and to layout pages used in the current QuarkXPress Web layout. To display the Hyperlinks palette, choose WindowShow Hyperlinks. We explain more about the Hyperlinks palette in Chapter 18.

Figure: The Hyperlinks palette

The Index palette

QuarkXPress lets you mark words in a layout as you are creating it or reading it. The Index palette, shown in Figure, copies the marked text and makes an alphabetized, hierarchical index. When the Index palette has all the entries, build the index by choosing UtilitiesBuild Index. To display the Index palette, choose WindowShow Index or press Option+z+I or Ctrl+Alt+I. You can find out more about indexes in Chapter 16.

Figure: The Index palette

The Web Tools palette

The Web Tools palette, shown in Figure, appears only when you are working in a Web layout. It has tools for creating and editing Web layouts, including form control and image map tools. You open the Web Tools palette by using Show Web Tools in the Tools pop-up menu (WindowToolsShow Web Tools). Chapter 18 covers the Web Tools palette.

Figure: The Web Tools palette

Sequences palette

The Sequences palette (as shown in Figure) builds a list of objects to be displayed or linked to in a Web page. The sequence created in this palette is essentially a miniprogram that displays certain items in a certain order. To display the Sequences palette, choose WindowShow Sequences.

Figure: The Sequences palette

Library palettes

You can store layout elements (text or picture boxes, lines, or groups) in library palettes. To use this feature, select the element that you want to store from the layout or the pasteboard and drag it into an open library palette. You can have several library palettes (each library is in its own palette), so you can group items into libraries (such as one for each project or one for logos and one for employee photos). You can use items from the library in other layouts. To create a library palette, choose FileNewLibrary.

The Placeholders palette

The Placeholders palette is used in creating XML files. (XML is a database language that is used to produce structured Web content.) The Placeholders palette shows the records defined in a particular XML file. To display the palette, choose WindowShow Placeholders.

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