Adding Tables, Charts, and Diagrams

Adding Tables, Charts, and Diagrams

Chapter at a Glance

In this chapter, you will learn to:

Insert and format a table.

Insert and update an Excel worksheet.

Insert and format a chart.

Insert and format a diagram.

Convert existing bullet points into a diagram.

Often you will want to bolster the argument you are making in a Microsoft Office PowerPoint 2007 presentation with facts and figures that are best presented in a table, chart, or diagram. Graphic objects such as these serve the following purposes:

  • Tables condense information into highly structured row and column grid formats so that identifying categories or individual items and making comparisons is easier. If the tabular information already existsfor example, as a Microsoft Office Excel worksheetyou can import it into a PowerPoint table or embed it as an object in a PowerPoint slide.

  • Charts present numerical information in visual ways when it is more important for your audience to understand trends than identify precise values. If the data you want to plot as a chart already exists in another program, you can copy and paste the data.

  • Diagrams depict hierarchies or processes. The new diagramming tool that comes with the Microsoft Office 2007 suite makes it easy to create sophisticated process, hierarchy, cycle, and relationship diagrams.

You can easily place graphic objects on any PowerPoint slide that includes a content placeholder.

In this chapter, you will insert and format a table into a PowerPoint slide and insert an Excel worksheet. You will also insert and format a chart and a diagram into a slide and convert existing bullet points into a diagram.

See Also

Do you need only a quick refresher on the topics in this chapter? See the Quick Reference entries on pages xxxixlxiii.


Before you can use the practice files in this chapter, you need to install them from the book's companion CD to their default location. See "Using the Book's CD" on page xxv for more information.


Graphics and operating systemrelated instructions in this book reflect the Windows Vista user interface. If your computer is running Microsoft Windows XP and you experience trouble following the instructions as written, please refer to the "Information for Readers Running Windows XP" section at the beginning of this book.

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