Inserting and Modifying Clip Art Images

Inserting and Modifying Clip Art Images

Microsoft Office PowerPoint 2007 includes hundreds of professionally designed pieces of clip artlicense-free graphics that often take the form of cartoons, sketches, or symbolic images, but can also include photographs, videos, and audio clips. In a PowerPoint presentation, you can use clip art to illustrate a point you are making, as interesting bullet characters, or to mark pauses in a presentation. For example, you might display a question mark image on a slide to signal a time in which you answer questions from the audience.

To add clip art to a slide, you can click the Insert Clip Art button in the content placeholder, or click the Clip Art button in the Illustrations group on the Insert tab. Either way, the Clip Art task pane opens. From this task pane, you can locate and insert the clip art image you want. You can search for clip art by keyword, search a specific Microsoft Clip Organizer collection, or search for specific files or media types, such as movies.

See Also

For information about the Clip Organizer, see the sidebar titled "Using the Clip Organizer" later in this chapter.

If you can't locate a suitable image from those on your computer, you can search for additional images on the Microsoft Office Online Web site. You can visit Office Online either by clicking the Clip Art On Office Online link at the bottom of the Clip Art task pane, or by visiting

You can access thousands of free clip art images (as well as many other useful resources) from Office Online.

Selecting a clip art image on a slide displays the Format contextual tab. You can use the buttons on this tab to modify the selected image. For instance:

  • You can change the color brightness and contrast of the image by using the commands in the Picture Tools group.

  • You can change the border, angle, and aspect of the image, apply effects such as a shadow, a glow, or a fuzzy border, and change the color and style of the border around the image by using the commands in the Picture Styles group.

  • You can size graphics to specific dimensions and crop the image by using the commands in the Size group.

The file size of a presentation that contains graphics can become quite large. You can shrink the size of a graphic file (without affecting the displayed graphic) by using the Compress Pictures button. And if you decide you don't like all the changes you have made to an image, you can restore the original settings by using the Reset Picture button.

In this exercise, you will first add clip art images to slides. You will then change the size and color of one of them, and apply special effects to it.

USE the 01_ClipArt presentation. This practice file is located in the Chapter06 subfolder under SBS_PowerPoint2007.

BE SURE TO start PowerPoint before beginning this exercise. Also be sure that you have an Internet connection so that you can connect to Microsoft Office Online.

OPEN the 01_ClipArt presentation.

On Slide 7, in the content placeholder, click the Clip Art button.


The Clip Art task pane opens.

In the Search for box at the top of the task pane, type ideas, and then click Go.


If you see a Microsoft Clip Organizer message asking whether you want to include clip art from Office Online, click No to speed up the search.

Thumbnails of any clip art, photographs, movies, and sounds stored on your computer within your clip art collection or the Office clip art collection and associated with the keyword ideas appear in the task pane.

Point to the light bulb that floats in the sky like a balloon.

A ScreenTip displays the beginning of the list of keywords associated with the image, its dimensions and file size, and its formatin this case, Windows Metafile (WMF).

Click the thumbnail of the light bulb image.

PowerPoint inserts the image into the slide. At its larger size, you can see that the light bulb is meant to look like a hot air balloon.

Close the Clip Art task pane, and then display Slide 5.

On the Insert tab, in the Illustrations group, click the Clip Art button.

The Clip Art task pane opens.

At the bottom of the task pane, click the Clip art on Office Online link.

Your default Web browser opens and displays the Office Online Clip Art resource page. The following steps are for Windows Internet Explorer 7; if you are using a different Web browser, the steps might be slightly different but you should be able to follow along.


If you are not connected to the Internet, click Go to search your computer for clip art identified by the keyword concepts.

In the Search box on the Clip Art tab, type concepts, and then click the Search button.

Office Online displays hundreds of clip art images associated with the word concepts.

Move through the pages by clicking the Next arrow, until you locate the stylized drawing of an archer shooting an arrow at a target.


If you prefer, you can insert an image other than the one we display in this exercise.

Click the Copy button under the image to copy the image to the clipboard.



A page might appear notifying you that this action requires a specific ActiveX control. It then checks your system for the control and displays the results. If the control is already installed, the page closes in a few seconds. If the control is not installed, follow the instructions to install it now.

Switch to PowerPoint. Then on the Home tab, in the Clipboard group, click the Paste button (not its arrow).


PowerPoint inserts the selected image in the center of the slide.

Close the Clip Art task pane.

With the clip art image still selected, on the Format contextual tab, in the Size group, change the setting in the Shape Height box to 1.5".

Shape Height

You can set the height by clicking the arrows in the spin box, or you can select the current entry, type 1.5", and then press Enter. The setting in the Width box changes to maintain the image's original aspect ratio.


The Shape Width setting changes because the aspect ratio of the graphic is locked. You can change the proportions of the image by clicking the Size Dialog Box Launcher and then clearing the Lock Aspect Ratio check box in the Size And Position dialog box.

Drag the image to the lower-right corner of the slide.


The following formatting choices apply to the archery image. If you selected a different image, you might want to choose different formatting options.

In the Adjust group, click the Recolor button, and under Light Variations, click the second thumbnail (Accent color 1 Light).

In the Picture Styles group, click the Picture Effects button, point to Glow, and then click the thumbnail in the lower-right corner of the gallery (Accent color 6, 18 pt glow).

In the Picture Styles group, click the Picture Effects button, point to Shadow, and under Perspective in the gallery, click the first thumbnail (Perspective Diagonal Upper Left).

Click toward the edge of the slide to see the results.

CLOSE the 01_ClipArt presentation without saving your changes.

Using the Clip Organizer

To make clip art images and other media available no matter where they are actually stored, you can catalog them in the Microsoft Clip Organizer. With this useful tool, you can arrange clip art images, pictures, audio clips, and video clips that are stored in different locations. You can organize media installed with Microsoft Office, downloaded from the Web, or obtained from other sources into existing or new collections.

To add an image to the Clip Organizer, follow these steps:

At the bottom of the Clip Art task pane, click the Organize clips link.

The Favorites - Microsoft Clip Organizer window opens.

In the Collection List pane, under My Collections, click the Favorites folder.

On the window's File menu, point to Add Clips to Organizer, and then click On My Own.

The Favorites - Add Clips To Organizer dialog box opens.

Navigate to and select the file you want to add to the Favorites collection, and then click the Add button.

To place images in a collection other than the currently selected one, click the Add To button, and then in the Import To Collection dialog box, select or create the collection you want.

To add keywords to an image:

In the Favorites Microsoft Clip Organizer window, point to the image, click the arrow that appears, and then click Edit Keywords.

The Keywords dialog box opens.

In the Keyword box, type the word or words that you want to associate with this file (separating words and phrases with commas), and then click Add.

Your keywords are added to the Keywords For Current Clip list, which already contains any previously associated keywords.

Click OK to close the Keywords dialog box.

To delete a clip art image from the Clip Organizer, in the Microsoft Clip Organizer window, point to the image, click the arrow that appears, click Delete From Clip Organizer, and then click OK to confirm the deletion.

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