Locating Specific Information - Key Points

Key Points

  • Microsoft Office Access 2007 provides a variety of tools you can use to organize the display of information in a database and to locate specific items of information. These tools make it easy to search through and find information in your database, even as it grows in size and complexity.

  • You can sort a table in either ascending or descending order, based on the values in any field (or combination of fields). In Access, numbers can be treated as text or numerals.

  • You can filter a table so that information containing some combination of characters is displayed (or excluded from the display). You can apply simple filters while viewing information in a table or a form. These filters are applied to the contents of a selected field, but you can apply another filter to the results of the first one to further refine your search.

  • The Filter By Form command filters a table or form based on the information in several fields.

  • The Advanced Filter/Sort command searches a single table for records that meet multiple criteria or that require complex expressions as criteria.

  • You can create queries to display specific fields from specific records from one or more tables, even designing the query to perform calculations for you. You can then save your queries for later use.

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