Saving a Presentation for the Web
A presentation doesn't have to be delivered in front of a live audience. Instead, you can save it in a Web format and store it on a Web site so that people can view it when they have the time. Presentations suitable for Web delivery are usually accompanied by the speaker's narration, and might be accompanied by video clips of a live delivery session.
To make a presentation available via the Web, you need to convert it to Hypertext Markup Language (HTML) format. HTML consists of codes called tags that control how the page appears in a Web browser such as Windows Internet Explorer. You convert the presentation for Web viewing by saving it in one of two formats:
Web Page If you select this file type in the Save As dialog box, PowerPoint converts the presentation file into an HTML file, creates a folder with the same name as the Web presentation, and stores in the folder all the files necessary to display the pressentation in a Web browser.
Single File Web Page If you select this file type, PowerPoint saves everything that is necessary to display the presentation in a single file with the extension .mhtml.
While saving a presentation in a Web format, you can specify in the Save As dialog box that it should be saved on a Web server or an FTP (File Transfer Protocol) site by typing the URL of the server or FTP site in the Address bar. (FTP is a technology used for moving files around on the Internet.)
From within PowerPoint, you can start your default Web browser and display a presentation that has been saved in either Web Page or Single File Web Page format. If PowerPoint is not open, you can display the presentation in your default Web browser by double-clicking the file.
By default, PowerPoint designates the title specified in the presentation's properties as the one that will appear in the Web browser's title bar. You can change this title while you are saving the presentation. Also by default, PowerPoint creates a navigation frame containing the slide titles. Clicking a title in the navigation frame on the left side of the window displays that slide in the content frame to the right.
For information about presentation properties, see "Finalizing a Presentation" in Chapter 8, "Reviewing and Sharing a Presentation."
After a Web presentation is converted to HTML, it is not cast in stone. You can make changes to the HTML version of a presentation by opening it in PowerPoint and making changes just as you would in a regular presentation (.pptx) file. Saving the file saves the changes to the HTML version; if you also want an updated PPTX version, you can save a copy with the PowerPoint Presentation file type (or overwrite the original).
In this exercise, you will convert a presentation to a Web page, view the presentation in your Web browser, make a change to the HTML file in PowerPoint, and then view the change.
USE the 03_WebPage presentation. This practice file is located in the Chapter11 subfolder under SBS_PowerPoint2007.
OPEN the 03_WebPage presentation.
Click the Microsoft Office Button, and then click Save As.
In the Save As
dialog box, type My Web Page
in the File name
MIcrosoft Office Button
Click the Save as type
arrow, and then in the list, click Web Page
The Save As dialog box expands to include additional information saved with a Web page.
Click Change Title
The Set Page Title dialog box opens.
In the Page title box, change the title to May Meeting, and then click OK.
In the Save As
dialog box, click Publish
The Publish As Web Page dialog box opens.
Under Publish what?
, verify that the Complete presentation
option is selected, and then click Web Options
The Web Options dialog box opens.
On the General tab, verify that the Add slide navigation controls check box is selected. Then click the Colors arrow, and in the list, click Presentation colors (accent color).
Select the Show slide animation while browsing check box, and then click OK.
In the Publish as Web Page dialog box, under Browser support, select the All browsers listed above (creates larger files) option.
This option makes the Web presentation compatible with most common browsers.
At the bottom of the dialog box, verify that the Open published Web page in browser check box is cleared, and then click Publish.
PowerPoint saves the presentation as a Web page.
Close the presentation without saving your changes (but don't quit PowerPoint).
Click the Microsoft Office Button, and then click Open.
With the Chapter11
folder displayed in the Open
dialog box, change the All PowerPoint Presentations
setting to All Web Pages
The Chapter 11
folder contains a new folder and a new file with the same name as the Web page that you just created.
You can see the file type by clicking the Views arrow and clicking Details.
In the list of folders and files, click the My Web Page
Be sure to click the file, not the My Web Page_files folder.
Click the Open arrow, and then in the list, click Open in Browser.
If a message warns you to click only hyperlinks from trusted sources, click Yes.
If your Web browser displays a message requesting that you approve the display of the file content, follow your browser-specific instructions to do so.
The May Meeting
presentation home page opens in your default Web browser, displaying Slide 1. The slide titles appear in the navigation bar on the left.
Click a few slide titles to move around the presentation, and then quit the Web browser.
You return to PowerPoint.
Click the Microsoft Office Button, click Open, and in the Open dialog box, change the All PowerPoint Presentations setting to All Web Pages if necessary.
With the contents of the Chapter11 folder displayed, double-click My Web Page.
The Web presentation opens in PowerPoint. The HTML version might look a little different from the original, but all the basic components are intact.
On the Insert
tab, in the Illustrations
group, click the Shapes
button. Then in the Shapes
gallery, under Stars and Banners
, click the first Explosion
Drag to create the shape in the lower-left corner of Slide 1.
Save and then close the file.
Click the Microsoft Office Button, click Open, and with All Web Pages selected as the file type, click (don't double-click) My Web Page. Then click the Open arrow, and in the list, click Open in Browser. Follow any browser-specific instructions necessary to display the Web page.
Your Web browser opens and displays Slide 1 with the shape you just added.
CLOSE your Web browser. If you are not continuing directly on to the next chapter, quit PowerPoint.