Working in the Message Window






Working in the Message Window

Outlook displays e-mail messages in the Mail module. When you create or respond to an e-mail message, it opens in a message window. The message window has its own set of commands separate from those in the Outlook program window. You can format and modify outgoing e-mail messages by using the message window commands.

Commands related to managing messages (such as saving, printing, securing, and sharing a message) are available from the Office menu.

See Also For more information about the elements of the Ribbon, see "Working in the Contact Window" in Chapter 2, "Managing Contact Information."

In this exercise, you will take a tour of the message item window elements that differ from the contact window elements discussed in Chapter 2, "Managing Contact Information." There are no practice files for this exercise.

BE SURE TO start Outlook and display the Inbox before beginning this exercise.

  1. Image from book On the Standard toolbar, click the New Mail Message button.

    An untitled message window opens.

    Image from book
    Important 

    Depending on your screen resolution and the size of the message window that opens, you might see more or fewer buttons in each of the groups, or the buttons you see might be represented by larger or smaller icons than those shown in this book. Experiment with the size of the message window to understand the effect on the appearance of the command interface tabs.

  2. Image from book In the upper-left corner of the message window, click the Microsoft Office Button to display the menu.

    Image from book

    Notice that although you are working in the message window, you can create any type of Outlook item from the Office menu. We'll review the commands available from the Office menu in other chapters of this book.

    See Also For more information about restricting recipients from forwarding, copying, or printing messages you send, see "Securing Your E-Mail" in Chapter 12, "Customizing and Configuring Outlook." For information about the Print commands, see "Printing Messages" in Chapter 4, "Handling E-Mail Messages." For information about the commands available in the Editor Options dialog box, see "Personalizing Your Office and Outlook Settings" in Chapter 12, "Customizing and Configuring Outlook."

  3. Click away from the Office menu to close it.

  4. Image from book Click the Customize Quick Access Toolbar button.

    A menu of commonly used commands and customization options appears.

    Image from book

    Clicking a command in the first menu section adds it to the Quick Access Toolbar.

    See Also For information about customizing the commands shown on the Quick Access Toolbar, see "Making Favorite Outlook Commands Easily Accessible" in Chapter 12, "Customizing and Configuring Outlook."

  5. On the Customize Quick Access Toolbar menu, click Show Below the Ribbon.

    The Quick Access Toolbar moves to a position between the tabs and the message header. You might find this position useful if you place many additional commands on the Quick Access Toolbar and it crowds the text shown in the message title bar.

    Image from book
  6. On the Customize Quick Access Toolbar menu, click Show Above the Ribbon to return the Quick Access Toolbar to its original location.

    The message window commands are organized in groups on four tabs:

    • Message

    • Insert

    • Options

    • Format Text

    Tip 

    Depending on what programs you have installed on your computer, tabs and groups other than those described here might also appear on the Ribbon.

    The Message tab is active by default. Buttons representing commands related to creating messages are organized on this tab in six groups:

    • Clipboard

    • Basic Text

    • Names

    • Include

    • Options

    • Proofing

    You can compose and send any standard e-mail message by using only the commands available on this tab.

  7. Double-click the Message tab.

    Double-clicking the active tab hides the Ribbon and provides more space for the message.

    Image from book
  8. Click the Insert tab.

    The Ribbon reappears, with the Insert tab active.

    Tip 

    If you click away from the Ribbon (for example, in the content pane) the Ribbon hides again. This behavior is the default until you again double-click a tab.

    Image from book

    Buttons representing commands related to items you can insert are organized on this tab in six groups:

    • Include

    • Tables

    • Illustrations

    • Links

    • Text

    • Symbols

  9. Click the Options tab.

    Image from book

    Buttons representing commands related to the format, appearance, and actions of messages are organized on this tab in five groups:

    • Themes

    • Fields

    • Format

    • Tracking

    • More Options

  10. Click the Format Text tab.

    Image from book

    Command buttons related to the appearance of message content are organized on this tab in six groups:

    • Clipboard

    • Font

    • Paragraph

    • Styles

    • Zoom

    • Editing

    Many of the commands on this tab also appear on the Message tab.

CLOSE the message window.



 Python   SQL   Java   php   Perl 
 game development   web development   internet   *nix   graphics   hardware 
 telecommunications   C++ 
 Flash   Active Directory   Windows